Project Administrator (Sponsorship Available) At Alder Hey Children’s NHS Foundation Trust

Employer: Alder Hey Children’s NHS Foundation Trust
Job Title: Project Administrator
Location: Liverpool, United Kingdom
Salary: £28,392 to £31,157 a year
Job Type: Full-time
Closing Date: 01 May 2026

Job Summary

An exciting opportunity has arisen for a Band 4 Project Administrator to work for Beyond: The Cheshire and Merseyside Children and Young People’s Transformation Programme.

The primary purpose of this role is to support the team in the successful delivery of the Beyond Programme.

About the Programme

Beyond has been established for over four years and has a core Programme team, along with a wider group of clinical and organisational experts. The team is driving transformational change across the region and working across the system to support quality improvement.

Main Duties of the Job

The Project Administrator will provide professional administrative management of the Beyond Programme, including organisation and coordination of multiple workstreams and support for new programme frameworks.

Key responsibilities include:

• Providing administrative support to the Programme Director and wider team
• Supporting Project Managers and Programme stakeholders across Finance, Business Intelligence, Communications, HR, and clinical teams
• Ensuring programme workstreams are maintained, coordinated, monitored, and accurately reported
• Supporting day-to-day administration of the Programme team
• Supporting the delivery of the CYP Transformation Programme through the PMO

Job Description

Core Responsibilities

• Maintain programme/project documentation, including reports, plans, risk registers, issues logs, and action plans
• Track programme activity, scheduling reporting, maintaining databases, and governance tools
• Support data analysis and presentation of qualitative and quantitative information
• Assist with programme reviews and evaluation activities
• Support PMO-led training and related documentation
• Maintain accurate tracking systems and programme infrastructure documents
• Provide administrative support to task and finish groups and steering groups
• Manage meeting coordination including agendas, minutes, action logs, and follow-ups
• Handle queries via telephone and email professionally and confidentially
• Arrange meetings, travel, and accommodation where required
• Maintain diaries and shared filing systems securely
• Develop stakeholder maps and contact databases
• Liaise professionally with NHS and partner organisation teams

Education and Training

• NVQ Level 3 in a relevant subject OR equivalent qualification OR significant relevant experience

Knowledge and Experience

Essential

• Significant administrative/secretarial experience
• Experience handling confidential and sensitive information
• Strong IT skills (Outlook, Word, Excel, PowerPoint, Access 2010)
• Knowledge of administrative procedures, project management, or data analysis
• Ability to communicate complex information clearly (written and verbal)
• Ability to work independently and manage workloads under tight deadlines
• Understanding of equality, confidentiality, and data protection

Desirable

• Shorthand or live note-taking skills
• Knowledge of project/programme management methods
• Experience supporting project delivery
• Awareness of NHS and health/social care sector issues
• Experience in evaluating project impact

Skills Required

Essential

• Minute taking
• Strong communication skills (written and verbal)
• Excellent attention to detail and accuracy
• Strong organisational and planning skills
• Ability to prioritise workload under pressure
• Strong interpersonal and teamwork skills
• Ability to interpret complex information and provide solutions
• Ability to work autonomously within procedures
• Basic public speaking skills
• Ability to produce reports, presentations, and structured documents
• Strong IT skills (Excel, Word, PowerPoint, MS Project)
• Time management and problem-solving skills
• Negotiation, networking, and influencing skills

Personal Attributes

• Enthusiasm and commitment
• Innovative and progressive mindset
• Honesty, professionalism, and integrity
• Ability to maintain confidentiality at all times

Additional Requirements

Disclosure and Barring Service (DBS)

This role requires a DBS check under the Rehabilitation of Offenders Act (Exceptions Order) 1975.

Sponsorship Information

Applications from candidates requiring Skilled Worker sponsorship are welcome and will be considered alongside other applicants.

Applicants may also be required to provide criminal record certificates for countries lived in for 12+ months over the past 10 years.

Job Details

• Job Type: Full-time
• Work Location: In person

How to Apply

If this opportunity interests you, head to the company’s official website for full details — click here to submit your application.