Project Co-ordinator (Sponsorship Available) at Chelsea and Westminster Hospital NHS Foundation Trust

Employer: Chelsea and Westminster Hospital NHS Foundation Trust
Job Title: Project Co-ordinator
Location: London, United Kingdom
Salary: £37,259 to £45,356 per annum
Job Type: Full-time
Closing Date: 27 February 2026

Job Summary

As part of the Estates & Facilities (E&F) Capital Development Team, the post holder will provide high-level project support by assisting in the planning and delivery of projects, work packages or products. This includes supporting the planning, management and coordination of activities and projects to a high standard and within deadlines.

The post holder will develop and maintain the project library, databases and associated resource lists, and will coordinate all aspects of projects, ensuring that all stages of design development and the building contract are monitored for compliance with project requirements. Relevant project information must be controlled and communicated effectively.

Main Duties of the Job

• Coordination support for multifaceted, large scale construction programme and associated business cases

• Provide administrative support for the project, including Executive Administration support to the Programme Board and Steering Group, chaired by the Deputy CEO and Hospital Director respectively

• Coordinate clinical user and key stakeholder design groups

• Provide administrative support to the planning submission process

• Support the Communications strategy and public/patient consultation events

• Support in the preparation of key materials for workshops, meetings and events (FIC)

Job Responsibilities

• Processing departmental purchasing and suppliers invoices

• Maintain project governance documentation

• Develop and maintain project directory for consultants, suppliers and contractors

• Support the procurement process on the project side for large scale contracts e.g. equipping, main construction tender

• Provide secretarial support to the team

• Provide absence ad hoc cover/support if required for the E&F administrative team

• Managing/reporting and updating the project folder

• Provide administrative support to the team, including:

  • Coordinating the ADC Programme Board Meeting and associated documentation

  • Coordinating the Steering Group documentation

  • Supporting with the administration associated with tender processes

  • Processing/raising purchase orders

  • Processing payments and invoices

  • Chasing tender returns and tracking procurement packages

About the Trust

Chelsea and Westminster Hospital NHS Foundation Trust is one of England’s top-performing and safest trusts. The Trust operates two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.

Nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children’s services, plus specialist HIV and sexual health care. The CQC rates the Trust Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.

The Trust continues to invest in facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.

The Trust is delivering sustainable healthcare through its Green Plan and aims for net zero carbon emissions by 2045 in line with Greener NHS ambitions. Staff are encouraged to reduce impact on carbon, waste and pollution wherever possible.

The Trust is committed to equal opportunities and welcomes applications from the global majority, veterans and underrepresented communities.

If applicants have not heard within 3 weeks of the closing date, the application was likely unsuccessful. Employment is subject to a six-month probation. Some roles may require weekend shifts at multiple sites.

Person Specification

Education

Essential

• First Degree or equivalent

Desirable

• NHS work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. Further information is available on the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants applying for entry clearance into the UK must present a criminal record certificate from each country resided in continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance is available under Criminal records checks for overseas applicants.

How to Apply

If this opportunity interests you, head to the company’s official website for full details — click here to submit your application.